Patient Portal * Online Medical Forms * EMR Integration
Medical Web Office is a secure web-based website suite of medical office solutions. By providing secure online medical forms and patient portal. Medical Web Office creates better medical office efficiency, effective patient communications, and a great opportunity to realize healthcare cost containment goals and medical practice efficiency.
Giving your patients access to your medical forms online from your website is a critical step to becoming more efficient and containing medical practice costs. Not to mention that patients expect it from any modern physician practice.
Patients expect to be able to fill out forms prior to their visit. They love to make online requests for prescription refills and pay their bill online. The benefit is that patients fill out their information more accurately and comfortably. This leads to them being better prepared for their visit to your practice and you gain secure controlled recorded communications for your medical staff. By the way, it also allows you the opportunity to save on phone calls, mailing costs, and staff distractions.
Offering your medical forms online and giving your staff tools to securely communicate with patients online shows your commitment to providing them efficiency, convenience, 24/7 access, and options.
At Vital Element, we offer our clients a number of options in order to provide online medical forms, patient portals, EMR Integration, and secure web-based communications from their medical website. We do so in way that allows them to maintain their HIPAA compliance.
We offer a variety of solutions to accomplish different type of needs.
- Use your own forms - downloadable individual forms and "new patient packs".
- Need forms? We can provide you with medical form templates.
- Do you have your own custom medical forms to be filled out online? Custom forms are available.
- Want a full easy to use suite of website tools, try our "Medical Web Office" patient portal (see below).
- Do you have an EMR to be accessed on your website? EMR Integration is available.
Benefits of a Patient Portal with your Medical Website!
Medical Web Office provides a wide variety of benefits to the medical practice/business by providing 24 hour secure access to medical office forms, documents, instructions, and correspondence. The system's notifications, secure email responses, communications tracking, and task processing tools add convenience and efficiency for patients, referring physicians, and the medical office staff.
Here are are some benefits.
- Maximizes opportunities for convenience and healthcare cost containment
- Provides valuable additional communication resources to your patients and referring physicians
- Provides efficiency tools for your staff and patients 24 hours a day and 7 days a week
- Allows an opportunity for immediate or timely secure electronic correspondence
- Web based document management; no software to maintain
- Track ongoing patient, pharmacy and referring physician follow-up communications
- A triage, qualification and management bridge between your EMR and the prospective/current patient or referring physician
- A great opportunity to cut down on postal mail costs and subvert the long delivery time and inconsistency of the postal system
- Allow patients to fill out forms in the comfort of their home, on their time, accurately and when they have access to all their personal information
- Take a step toward the paperless office by letting your patients conveniently fill out their registration and health history forms online
- An opportunity for your patients to pay a bill online and cuts the time and cost of mail
- Allow patients a convenient, timely, and economical way to request lab and test results online
- Allow patients to fill out a satisfaction survey, give you suggestions for improvement, allow them to tell you what you do well, give testimonials, and track the data with a satisfation survey graph
- An easy management alternative for your staff to organize, execute and process patient and physician requests
- A secure way for you and your staff to communicate with prospective patients who have unique conditions or situations
- Increase your new patient referrals and marketing efforts by maintaining online appointment requests in the management and tracking response system
- Allow patients and your community to sign up for your email newsletters and announcements; simply write and send your medical newsletters and announcements from your medical web office control panel
- Integrate and promote your social network accounts and other online network accounts; easily add Facebook Fan Pages, Twitter accounts, Google Services, Academy Memberships, Hospital Affiliation pages, and virtually any site or link into your medical web office
- Easily connect Medical Web Office to your existing web site to give your web site an upgrade in resources
Medical Web Office - Patient Portal
Our "Medical Web Office" is and easy to use patient portal that provides secure online medical forms and medical staff communication resources.
Example demo of the "Medical Web Office" Patient Portal (click a Kiosk button to get a simulation)
Medical Web Office Patient Portal Features Include:
- Online Appointment Requests for New & Existing Patients
- Physician Referrals Online!
- "Ask The Doctor" - patient question and answer system
- Rx Prescription Medication Refill Requests
- Online Requests for Lab or Test Results
- Pay Bill Online!
- Patient Forms & Instructions System - Available Online!!
- New Patient Registration - filled out secure and online!!
- New Patient Health History Forms - filled out secure online!!
- "Office Info" feature for office policies, insurance info, office hours, cancellation policy, mapping, more ...
- Patient Satisfaction Survey! Allows you to collect patient testimonials! Allows for graphs and trending!
- Email Newsletters & Announcements! Patients and others can join your medical office email newsletters!!
- Add/Integrate Secure Connect to any web accessible EMR, EHR, or PHR!!
- Export your secure online Patient Registration and Health Forms files to pdf or to your EMR
- Jobs/Careers feature - Post jobs and allow applicants to apply online for the jobs you have available
- Easily add and integrate your network accounts like Facebook, Twitter, Yelp, Google, Academy Memberships, Hospital Affiliations, and virtually any other network account!
- Patient Education - "Best In Health" Education Search Feature!
Medical Staff Administration Tools & Patient Request/Record Management
- Secure Staff Email Notifications
- Patient Communications Tracking, Notes, and Patient Processing Tools
- Secure Electronic Record Download to EMR, Patient Chart, Print, PDF, or Internal File Systems
- Secure Email Message Response to Patients and Referring Physicians
- New Patient Marketing Tracking
- Assign Specific Staff Members to Specific Features with "Staff Accounts"
- Much more ...
Medical Forms and Document Creation/Conversion
Vital Element provides a wide variety of support and solutions when it comes to medical forms. We offer the origination and creation of needed medical forms. We offer medical form conversion to web friendly versions for forms you already have. We offer online solutions for the download and print of important medical forms and new patient packs. We offer secure online medical forms management systems. We also offer, through our Medical Web Office, online patient and referring physician resources and forms that can be filled out and managed online; securely.
Secure online patient forms allow for greater convenience, accuracy and office visit efficiency. We either use your current forms or we develop new forms for patients; or both. With this we adhere to a predetermined strategy that best suites your particular needs. Either way, we are helping you create medical office efficiency and taking steps toward containing your practice costs.
We have common and custom patient form packages as well as the opportunity for custom form creation. Here are some common patient forms:
- Patient medical history form
- Patient demographics/registration form
- Medical records release form
- Privacy statement form
- Acknowledgement of receipt of privacy statement
- Financial policy and office cancellation policy forms
- Receipt of privacy statement
- Pre-op and Post-op instructions
- Film/Xray/MRI/CT records request
- Insurance or eligibility forms
- Workers comp referral forms
- Press Release Services
- Newsletter service
